Submission Portal Guidelines
Before starting your submission, please read these instructions carefully.
Step 2: Click the name of the Submission Form to open it (there are three different submission forms: 1. Papers, Posters and Workshops, 2. Symposia and 3. Performance Groups; take care to select the correct form)
Step 3: You will be directed to the Member Authentication page to verify your ISME membership. Submissions are open to ISME members and it is a requirement for all presenters and co-presenters to be a member of ISME at time of submission and at the Conference. You will be redirected to the submission portal once you are verified as a member. If you need to join or renew your ISME membership, please click here. Please contact ISME Comms if you have any questions regarding membership.
Step 4: Once redirected to the submission portal, create a New account by entering your e-mail address and a password (at least 6 characters) of your choice (there should only be one submission account per person, please do not create multiple accounts). Then click 'Create New Contact'.
Step 5: You will be asked to give your Primary contact information on the Update Contact Information page (click the Create Contact button). All information regarding your submission will be sent to the Primary contact email address. Please include a headshot image in JPEG or PNG format that is no more that 2MB in file size. Do note that your photo will be displayed in the Conference mobile app if selected for presentation. Complete all other fields marked with a red asterisk(*) and click ‘Submit.
Step 6: Two new tabs will appear once you have filled in your contact information – Submission and View Submission. Click on the ‘Submission’ tab to start your submission.
Please refer to the Call for Papers for more information on types of submissions available.
Preparing your Presentation Submission
1. Paper Title: Type the title of your paper in the ‘Paper Title’ field. Titles are limited to 18 words or fewer.
2. Submission type: Select the submission type from Individual Paper, Full Paper with Abstract, Roundtable Paper, Poster or Workshop – then click Continue.
3. Review Panel: All submissions must be submitted to a Review Panel. Please select one most relevant to your submission.
4. Presidential, Commission and SIG Sessions: If you want to have your submission considered for one of the special sessions, tick the box next to this session (first read the eligibility rules on this page). If not, tick “No preferences” – then click Continue.
5. Authors, Affiliations and Biography: Your primary contact affiliation, title and name will automatically appear as number 1 Affiliation and number 1 Author. You can add affiliations and authors from the blue + Add button if necessary. Please include a short 100 word biography for the presenting author – then click Continue.
6. Submission Upload: Type your Presentation abstract/Workshop summary in the text box. The limit is 400 words. If submitting a Full paper with Abstract, upload the Full paper as a PDF. Full papers have a limit of 400 words for abstract and 3000 words for full paper. References, tables and figures should be added to the end of the document in JPG format and are not included in the word count. No more than a total of two (2) tables and/or figures may be included.
7. Special requirements: Indicate any special requirements (if any) on this page – then click Continue
8. Preview submission: If you have filled in all the mandatory information, you should have a Ready to submit -message at the bottom of this page. To proceed with the submission, click Continue.
9. Submit: Read through the Terms and Conditions of the submission. The Copyright Agreement is for Full papers only. Accept the Terms and Conditions by ticking the box – then click Submit.
10. The View submission page will now open, and you will see your submission listed there with status “submitted”. You will also receive an e-mail confirmation of your submission from our submission system to the e-mail address you have given in the Primary contact information. Remember to check your junk mail box as well. Should you not receive the confirmation within 15 min., please e-mail us at isme2024@confedent.fi
Preparing your Symposium Submission
1. Paper Title: Type the title of your Symposium in the ‘Paper Title’ field. Titles are limited to 18 words or fewer. Click Continue.
2. Review Panel: All submissions must be submitted to a Review Panel. Please select one most relevant to your submission.
3. Commission and SIG Sessions: If you want to have your submission considered for one of the special sessions, tick the box next to this session. If not, tick “No preferences” – then click Continue.
4. Authors, Affiliations and Biography: Your primary contact affiliation, title and name will automatically appear as number 1 Affiliation and number 1 Author. You can add affiliations and authors from the blue + Add button if necessary. Please include a short 100 word biography for the presenting author – then click Continue.
5. Symposium Abstract and Symposium Summary PDF: - Type your Symposium Abstract (max 300 words) in the text box- Create and upload a Symposium Summary as a PDF document. The Symposium Summary PDF should only include: - the Symposium title (maximum 15 words)- the 300 word Symposium Abstract and the- 300 word (max) abstracts from each of the 3 to 6 presenters - References, tables, and figures should be added to the end of the document and are not included in the consolidated word count. No more than a total of two (2) tables and/or figures may be included - Click Continue.
6. Special requirements: Indicate any special requirements (if any) on this page – then click Continue
7. Preview submission: If you have filled in all the mandatory information, you should have a Ready to submit -message at the bottom of this page. To proceed with the submission, click Continue.
8. Submit: Read through the Terms and Conditions of the submission. Accept the Terms and Conditions by ticking the box – then click Submit.
9. The View submission page will now open and you will see your submission listed there with status “submitted”. You will also receive an e-mail confirmation of your submission from our submission system to the e-mail address you have given in the Primary contact information. Remember to check your junk mail box as well. Should you not receive the confirmation within 15 min., please e-mail us at isme2024@confedent.fi
Preparing your Performance Group Submission
1. Group Name: Type the name of your Performance Group in the ‘Group Name’ field. Names are limited to 15 words or fewer. Click Continue.
2. Authors and Affiliations: Your primary contact affiliation, title and name will automatically appear as number 1 Affiliation and number 1 Author. You can add affiliations and authors from the blue + Add button if necessary. Please include a short 100 word biography for the presenting author – then click Continue.
3. Submission upload: Upload your Performance group document as a PDF. The document should contain:
- Group CV
- Program
- Number of participants
- Instrument list
- Technical requirements
- Link to a video of your recent performance (high-quality digital video recording of a recent performance (2018-2022)
- Brief summary of the video (date, place, circumstances/purpose)
Once you have completed the upload, click Continue.
4. Special requirements: Indicate any special requirements (if any) on this page – then click Continue
5. Preview submission: If you have filled in all the mandatory information, you should have a Ready to submit -message at the bottom of this page. To proceed with the submission, click Continue.
6. Submit: Read through the Terms and Conditions of the submission. Accept the Terms and Conditions by ticking the box – then click Submit.
7. The View submission page will now open and you will see your submission listed there with status “submitted”. You will also receive an e-mail confirmation of your submission from our submission system to the e-mail address you have given in the Primary contact information. Remember to check your junk mail box as well. Should you not receive the confirmation within 15 min., please e-mail us at isme2024@confedent.fi
Questions?
Please direct any questions regarding the submission process to ISME 2024 Conference Office on isme2024@confedent.fi. For general and substance questions regarding submissions, please e-mail submissions@isme.org.
Note that the submission forms will close on October 13th, 2023 at 11:59 PM Pacific Time.
If you have questions regarding the submission process, please e-mail ISME 2024 Conference Office at isme2024@confedent.fi. For academic questions, please email scientific-chair@isme.org. For queries relating to membership or other general information, please email comms@isme.org.